Frequently Asked Questions
What are the filing fees and the mailing address for UCC Documents?
- UCC-1 Financing Statements and UCC-3 Amendment fees are $20.00 per each UCC form tendered.
- UCC-3 Terminations are free of charge.
- UCC-5 Correction Statements are $20.00
- UCC-11 Information Request is $10.00 for each debtor name submitted per form. UCC-11 Information Request for Federal Tax Lien Information is $5.00 for each individual organizational taxpayer name requested to be searched.
- Copies are $1.00 per copy page requested. Copies for Federal Tax Lien searches are $.50 per page requested.
Mail To:
Illinois Secretary of State
Uniform Commercial Code Division
501 South Second Street, Rm. 350 W.
Springfield, IL 62756
UCC Electronic Filings
Filing Office General Information Phone Number: (217) 782-7518
How should I prepare the UCC forms?
- All debtor and secured party information must be typed using capital letters in 12-point font and Times New Roman style type. Hand written forms will not be accepted. We ask for the larger size type and all capital letters for the purpose of accurately indexing your UCC lien information. When your document is scanned the size of print decreases as much as 3% making indexing difficult with smaller font size type.
- The national UCC form must be used. The UCC National form is printable from the Illinois Secretary of State website www.cyberdriveillinois.com Please submit two copies of the UCC form with a self-addressed stamped envelope. One to be filed at the filing office, and the second to be returned to you as an acknowledgement copy.
What Are "In Lieu of" Financing Statements?
In-Lieu-of, UCC Financing Statements are used to move a filing from a county filing office or another state filing jurisdiction to the Illinois Secretary of State filing office.
Guidelines for "In Lieu of" financing statements:
- The secured party completes a UCC-1 with current information for debtors, secured parties, and collateral. When using the national UCC-1 form follow the instructions on the reverse side of the UCC-1. In addition to the standard filing information, an In-Lieu-Of financing statement requires special wording in the collateral area of the UCC-1 form.
Attaching Copies of Filings (the Recommended Solution):
If copies of the previously filed financing statement are attached, include the following wording in the collateral area:
"This financing statement is filed "in lieu of" a continuation statement. The financing statement attached remains effective."
Attach copies of the original financing statement and subsequent UCC-3 filings.
How do I continue a UCC?
You may submit a UCC-3 Amendment form as early as six month’s prior to the maturity date of the original filing. Be careful not to use the last day of the six-month window as your mailing date. The filing office will not stamp a received date on the document on non-business days such as weekends, holidays and emergency days. The earlier the Continuation is submitted in the six-month window the better chance it will be filed prior to the lapse or maturity of the UCC.
Does the County Recorder, record Financing Statements that are fixture filings?
Yes. Section 9-501(a)(1) states that except as "provided in subsection (b), if the local law of this State governs perfection of a security interest or agricultural lien, the office in which to file a financing statement to perfect the security interest or agricultural lien is:
The office designated for the filing or recording of a record of a mortgage on the related real property, if:
- a. The collateral is as-extracted collateral or timber to be cut; or
- b. The financing statement is filed as a fixture filing and the collateral is goods that are or are to become fixtures and the financing statement is not filed as a fixture filing."
What information is required on a fixture filing?
Section 9-502(b) and (c) state the filing requirements needed to perfect a fixture filing.
What is the definition of a fixture filing?
9-102(a)(40) and (41) define a fixture filing as "the filing of a financing statement covering goods that are or are to become fixtures and satisfying Section 9-502(a) and (b). The term includes the filing of a financing statement covering goods of a transmitting utility, which are or are to become fixtures. Fixtures are defined as goods that have become so related to particular real property that an interest in them arises under real property law."
What is a Transmitting Utility?
A Transmitting utility may be filed under the provision of 810 ILCS 5/9-102 (a) (80), if it meets the definition of a transmitting utility.
How many transactions may I submit on a UCC-3 Amendment?
Under the provisions of Illinois Administrative Rule Chapter 14 Sec. 180.12 e), only one amendment type per from will be accepted. A separate fee must be submitted with each amendment form tendered.
Terminations may be filed electronically on-line free of charge by visiting UCC Electronic Filings.
Other questions may be asked by contacting the filing office at (217) 782-7518.
Revised 12/27/2007
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